How to calculate vacation: Find out how to do it now!

Calculating vacations is not an easy task, as it raises some doubts regarding your rights, such as overtime, additional payments and bonuses.

How to calculate vacation?

Firstly, you should know that you will need to take into account the salary for the previous month worked, plus a third of the salary value.

This way, the result will be how much you will receive for the total vacation time, as provided for in the contract.

However, if you request a shorter period to calculate vacation, it will be necessary to make a calculation proportional to the rest days.

Therefore, there are some factors that can affect the calculation of vacations, including:

Percentage of discounts (INSS and IRRF);
Request for advance payment of the thirteenth salary;
Night shift supplements;
Overtime;
Commissions.

Keeping in mind the factors you should pay attention to when calculating vacations, follow the step-by-step guide we have prepared.

How to calculate simple vacations?

Make a survey of your gross salary over the last 12 months

The first thing you will need to know to calculate vacation pay is your average salary over the last 12 months.

This is important, especially if you work overtime or earn commission.

And another important point is to be aware of agreements and collective vacations that may cause some changes in the period.

Let's use an example of R$ 3,000.00 as a gross salary base.

Calculate the constitutional 1/3

You will make this calculation based on your gross salary, so to find out how much your additional amount will be, we will use the value in the example.

Therefore, the calculation will be 1/3 of R$ 3,000.00 which will give a total of R$ 1,000.00

Calculate discounts and subtract from gross amount

Here we are giving an example of a base salary of R$1,000.00, however, it is ideal that you check which range you fall into according to your remuneration.

Therefore, the INSS discount percentage can vary between 8%, 9% and 11%. The IRRF can be around 15 to 22.5%.

Don't forget that it is extremely important to check the tables for the current year.

However, to calculate vacations using the example cited, the values would be R$ 428.93 for INSS and R$ 601.29 for IRRF.

Now simply subtract the discount values from the gross total to arrive at the value of your vacation.

It is important to remember that unjustified absences can also be discounted when calculating vacation.

Therefore, take all information into consideration.

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How to calculate vacation pay?

Guaranteed by the Federal Institution of 1988, every employee has the right to a rest period known as the acquisition period.

Therefore, from the signing of the employment contract, the company will have a 12-month interval from the anniversary period (12 months worked) to grant the rest.

In this way, the employee will be entitled to 30 days of vacation, which must be approved by the company's management within the next 12 months.

A practical example:

If you started working on 1/13/2021, you can take vacation from 1/12/2022.

In this case, the company has until 12/01/2023 to make the concession.

In cases where the company makes a mistake in calculating this vacation time and exceeds the limit established by law, it may be subject to fines or even face labor lawsuits.

When do I get my vacation?

Once you have calculated your vacation and know how much you will receive during your rest period, you just need to know the deadline for receiving the amounts.

Therefore, be careful, as the worker's right is to receive the monthly salary in advance plus an additional 1/3 of the payment.

So by law this amount must be deposited into the employee's account up to 2 days before the start of the vacation.

In this case, using our vacation example above with a date of 12/01, the employee must receive the amount by 10/01.

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What has changed in calculating vacations with the Labor Reform?

Some points have been changed regarding the calculation of vacations after labor reform in 2017.

For example, splitting up vacations and paying them in installments.

And another point that underwent change was in relation to the prohibition of starting vacations two days before holidays and rest days.

How to calculate split vacations?

See below how fractionation works and how to calculate fractional vacations:

They can be divided into 3 parts, the first being at least 14 days long and the others cannot be less than 5 days long.
Vacation installments were included in the collective vacation modality and follow the same rules as split vacations, including payment;
Employees under 18 and over 50 who were previously required to take 30 consecutive days can now split their vacation;
And employees with part-time work have the same vacation rights as employees with full-time work.

How to avoid mistakes when calculating vacations?

Although HR and Human Resources professionals are able to make this calculation and already have some ease in doing so, errors can occur.

We have seen that calculating vacations is not a very easy task, however, it is not impossible.

Therefore, to avoid errors when calculating vacations, pay attention to some information:

Your base salary;
IRRF and INSS discounts (check the correct percentage for the amount you receive);
Overtime, night shifts, unjustified absences, among others;

Don't forget that you will need to have all this data correct to avoid the risk of making mistakes when calculating vacations.

So pay attention to each one of them and if you have any questions, be sure to clarify them with your company's HR or Human Resources Department.

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Given that May 15, 2023

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